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Fiduciary Vault

The plan sponsor’s portal, and the plan’s record.

The Fiduciary Vault is where a plan sponsor and its committee see their plan: dashboards, the committee’s contact information, benchmarking, and fees, beside a vault of the plan’s documents. Every upload, download, and sign-in goes into a compliance audit log.

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01

A portal for the plan sponsor

A separate sign-in for the plan sponsor and committee members, with dashboards on the plan, the committee’s contacts, benchmarking, and fees.

02

Cloud storage built by PlanTools

An in-house cloud storage environment with end-to-end encryption, organized in folders and files. Download and upload follow each person’s permissions.

03

An audit log of every action

Uploads, downloads, and sign-ins, each with the user, the device, the IP address, and the time, kept indefinitely and immutable.

Plan sponsor portal

The plan, as the committee sees it.

A separate sign-in for the plan sponsor and committee members.

Plan sponsors and committee members have their own login, apart from the advisor’s. They review the plan details, the plan documents, and anything uploaded to the vault, and see the same plan the advisor works on in PlanTools without waiting for the next meeting packet.

Dashboard
The plan at a glance: assets, participants, fees, and how the lineup scores.
Committee
Contact information for every committee member and the plan’s advisor.
Benchmarking
The plan’s fees placed in its participant range and its asset range.
Fees
What the plan pays, by service provider, per head, in dollars, and as a percent of assets.

Plan sponsor portal

Fiduciary Vault

Nuts & Bolts 401k Plan

Morgan Ellis, committee chair

An illustrative portal. Plan assets, participants, and fees are from a sample benchmarking page; the committee and the scorecard counts are examples.

The vault

Cloud storage, built in-house.

PlanTools built the vault’s cloud storage environment in-house, with end-to-end encryption. It is organized in folders and files, so the committee finds its way around the way it already works with files.

Everything the plan keeps on file, in one place.

The plan details and plan documents sit beside anything uploaded: Form 5500 filings, investment policy statements and contracts to be signed, committee minutes, monitoring reports, benchmarking, fee disclosures, and more. When a participant, an auditor, or counsel asks for the record, it is retrieved rather than reconstructed.

The plan sponsor and committee members can download and upload documents too, as their permissions allow. One member can have both, another only download.

Fiduciary Vault

End-to-end encrypted

Upload

Folders

  • Plan documents
  • Investment policy statement
  • Committee minutes
  • Monitoring reports
  • Benchmarking
  • Fee disclosures
  • Form 5500 filings
  • Contracts

Recent files

  • Investment policy statement, signed.pdf

    Folder: Investment policy statement · Oct 13, 2026 · Dana Whitaker

  • Committee minutes 2026-10-08.pdf

    Folder: Committee minutes · Oct 13, 2026 · Avery Brooks

  • 3Q26 Monitoring Report.pdf

    Folder: Monitoring reports · Oct 12, 2026 · Avery Brooks

  • 3Q26 Fee Benchmarking.pdf

    Folder: Benchmarking · Oct 12, 2026 · Avery Brooks

  • 408(b)(2) disclosure, recordkeeper.pdf

    Folder: Fee disclosures · Sep 30, 2026 · Priya Nair

  • Advisory services agreement, to sign.pdf

    Folder: Contracts · Sep 28, 2026 · Avery Brooks

  • Form 5500, 2025 plan year.pdf

    Folder: Form 5500 filings · Sep 24, 2026 · Priya Nair

Access

What each committee member can do in the vault
MemberDownloadUpload
Morgan EllisCommittee chairYesYes
Dana WhitakerChief financial officerYesYes
Priya NairHR director, plan administratorYesYes
Luis OrtegaCommittee memberYesNo
An illustrative vault. The folders, files, and permissions are examples of what a plan keeps on file and who can reach it.

Compliance audit log

Every action, time-stamped.

The compliance audit log tracks every document uploaded to or downloaded from the vault and every sign-in to the portal: who did it, on what device, from what IP address, and when.

Compliance audit log

Nuts & Bolts 401k Plan

Show

  1. Time
    Action
    Uploaded
    User
    Dana Whitaker, Chief financial officer
    Document
    Investment policy statement, signed.pdf
    Device
    Windows PC · Chrome
    IP address
    203.0.113.140
  2. Time
    Action
    Signed in
    User
    Dana Whitaker, Chief financial officer
    Device
    Windows PC · Chrome
    IP address
    203.0.113.140
  3. Time
    Action
    Downloaded
    User
    Priya Nair, HR director
    Document
    408(b)(2) disclosure, recordkeeper.pdf
    Device
    iPhone · Safari
    IP address
    192.0.2.88
  4. Time
    Action
    Signed in
    User
    Priya Nair, HR director
    Device
    iPhone · Safari
    IP address
    192.0.2.88
  5. Time
    Action
    Uploaded
    User
    Avery Brooks, Plan advisor
    Document
    Committee minutes 2026-10-08.pdf
    Device
    Windows PC · Edge
    IP address
    198.51.100.61
  6. Time
    Action
    Downloaded
    User
    Morgan Ellis, Committee chair
    Document
    3Q26 Monitoring Report.pdf
    Device
    Mac · Safari
    IP address
    198.51.100.24
  7. Time
    Action
    Signed in
    User
    Morgan Ellis, Committee chair
    Device
    Mac · Safari
    IP address
    198.51.100.24
  8. Time
    Action
    Uploaded
    User
    Avery Brooks, Plan advisor
    Document
    3Q26 Fee Benchmarking.pdf
    Device
    Windows PC · Edge
    IP address
    198.51.100.61
  9. Time
    Action
    Uploaded
    User
    Avery Brooks, Plan advisor
    Document
    3Q26 Monitoring Report.pdf
    Device
    Windows PC · Edge
    IP address
    198.51.100.61
  10. Time
    Action
    Signed in
    User
    Avery Brooks, Plan advisor
    Device
    Windows PC · Edge
    IP address
    198.51.100.61
An illustrative log. Times are Central; the people, devices, and IP addresses are examples.

  1. 01

    Uploads

    Every document added to the vault, and who added it.

  2. 02

    Downloads

    Every document taken from the vault, and who took it.

  3. 03

    Sign-ins

    Who signed in to the portal.

  4. 04

    Device

    The device and browser each action came from.

  5. 05

    IP address

    The network address each action came from.

  6. 06

    Time stamp

    The date and time of every action, to the second, in Central Time.

  • Kept indefinitely

    Entries are never aged out or purged, so the record of every upload, download, and sign-in stays with the plan.

  • Encrypted and immutable

    The log is end-to-end encrypted and immutable, like a ledger: once an entry is written, no one can edit or delete it.

  • Exported to a spreadsheet

    Export the log to a spreadsheet for an auditor or counsel. Reaching it through the PlanTools MCP connector, from any AI tool or agent, is on the way.

  • Central Time

    Every entry is time-stamped in the Central Time Zone, so the log reads the same for everyone, wherever they sign in.

Give the committee its own way in.

See the portal, the vault, and the audit log with a plan you serve.

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